Email - Organization

Due to the volume of emails, especially in the workplace, organizing and managing emails is vital to avoid wasted time retrieving emails when necessary.  In Windows, just go to the "Tools" option at the top of the screen.  You will get a drop down menu.  Click on "Rules and Alerts."  You will subsequently get a variety of options to create rules and alerts to help manage your emails. Happy managing!

Don't forget about deleting messages.  Most workplace email accounts have limited space.  This means you are limited as to how many emails you hang on to.  This includes emails in your inbox, drafts, junk mail, deleted and outbox.  To delete, simply click on the "delete" button to delete individual emails.  To delete multiple deleted emails, simply go into the deleted items folder, click on "Tools" at the top of the screen and then click on "Empty Deleted Items."  All items in that deleted items folder will be deleted.  To delete multiple emails in other folders, simply click on an email, hold down the "shift" key, and click on a subsequent message.  All emails from the first and last one selected will be deleted.  To select various emails without delete a range, simply hold down the "ctrl" key and click each message you want to delete.  Remember, as you delete items, they are moved to the Deleted Items Folder.  This folder should periodically be cleaned up by deleting them.

I receive a significant amount of work via emails.  Therefore, it is helpful to be able to tag the emails that I need to take action on.  To do so, simply click on the email you want to tag and click the "flag" button at the top of the screen.  Emails will show with a little red flag wherever this is done and you'll know you have to take action.  To turn the flag off, simply click on the email and then click on the flag. You can also organize your emails by color coding.  Simply click on the email you want to code and click on the "categorize" button at the top of the screen.  This also helps create more searchable emails.

From Windows mail, to Outlook, to Google mail, there are different ways to manage your emails.  Simply play with what you use and you'll make your emailing experience more fluent and efficient.  In the long run, it pays to use many of these tools.  Once you experiment, you'll figure out which tools are most helpful to you.

Want to find out about branding with your email signature, go to:  http://tiny.cc/pq055  Not only is it easy to set up your signature block, you can create your own branding.  Branding is important nowadays.  To see why it's important for marketing, go to:  http://tiny.cc/wnt97 How about using personal branding for job searches.  This is good stuff.  Please take a look at http://tiny.cc/4ntp7

Did you know . . . Google actually rents goats to keep weeds and brush at bay at its headquarters.  This is their green approach, which also fertilizes the land at the same time.  This is a fact.  (http://tiny.cc/k5el1)